The talking points of a meeting are questions or cues that move the meeting along and keep everyone on track. □ Agenda lists can streamline your time by helping you keep track of meeting topics in between meetings. If your planned discussion topics are already veering from the goals of your meeting, it will be tough to stay on track once the meeting begins. Always remember why you are meeting in the first place. Discussing “sales goals” might be better represented as: “Discuss how we can meet our Q4 sales goals,” or “Update the team on current sales goals and what needs to happen to meet those goals.”Įnsure discussion topics relate back to the overall purpose of the meeting. Why are you discussing it and to what end? What’s the end goal of the discussion? Be specific and include all relevant details that will help the team understand the topic. If “sales goals” is a discussion topic, be clear about the reason for this discussion item. If a topic is going to be discussed, make sure it’s clear why it’s being discussed in order to guide the meeting. List discussion topics with clarity and specificity, avoiding vague points that will leave people wondering what will actually be discussed. Based on your meeting goal, do you need a one-on-one meeting, all hands meeting, recurring daily standup, brainstorming session, or project meeting? List discussion topics Understanding why you are meeting will also help you narrow down who needs to attend, how long the meeting should be, and the type of meeting that should take place. Set a clear meeting purpose as well as goals to keep the team on track. □ Learn more in our article: Too many meetings? The good, the bad, and the unnecessary. If you don’t know why you are meeting, it could be that you don’t actually need to meet at all. The team is held accountable for action itemsīegin with a clearly defined purpose and meeting goalsĮvery meeting needs to have a clearly defined purpose otherwise, no one will know what to expect from the meeting.The necessary people are invited to the meeting.Fewer unnecessary meetings are scheduled.Anyone who is expected to speak has advance notice to prepare.Additional materials or prework are given to attendees in advance.Attendees understand their meeting role and why they are needed.Attendees understand the purpose and goals of the meeting.Meetings have a set schedule and don’t run overtime.Team members get on the same page about what’s expected.The benefits of implementing effective meeting agendas: That’s why it’s crucial for all meetings to have a clear time frame, structure, and purpose. When team members are pulled away from their everyday tasks, distractions take hold, and productivity slows. The agenda provides a structure so that all team members who will be attending the meeting can get on the same page about what will happen and what is expected of them.Īdvance planning and a predetermined structure help teams get the most out of each and every meeting. What is a meeting agenda?Ī meeting agenda clearly explains the nature of the meeting, the goals of the meeting, as well as discussion topics and talking points. Learn more about the importance of preparing meeting agendas and how to build an effective agenda, and view our customizable meeting agenda templates for various types of meetings. Have you ever attended a meeting not knowing what to expect? Have you ever sat through a meeting without knowing why you needed to be there? Do you attend meetings that don’t have a clear purpose or goals? Effective meetings utilize clear and collaborative meeting agendas to set expectations and prepare all attendees in advance.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |